What is a Packing List?

A packing list is a document used in importing and exporting to make the shipping process faster and smoother.

Its main purpose is to show what’s inside a box, crate, or container—without opening it. This is especially helpful for customs officials who need to check the shipment.

Why is it Important?

In international shipping, a packing list gives exact details about the shipment, such as:

  • Who is sending it?
  • Where it’s going?
  • How many items it contains?

It also includes weight, dimensions, packaging type, and any markings on the container. This helps freight forwarders, customs officers, and buyers quickly understand what’s being shipped.

Customs uses the packing list to:

  • Verify contents match the shipment declaration
  • Calculate import duties or taxes
  • Decide if reduced tariffs or special treatment apply

When Do You Need One?

For small, low-value, or very obvious items, a packing list may be optional. For most other shipments, especially in air and ocean freight, it is essential because it:

  • Helps arrange shipment with the carrier
  • Supports customs clearance and export documentation
  • Confirms item counts for the buyer
  • Assists in issuing the bill of lading and certificate of origin
  • Prevents mistakes and ensures the right goods are shipped

Who Prepares the Packing List?

Usually, the seller or exporter prepares it, since they pack the goods. If a freight forwarder re-packs the shipment in their warehouse, they create the packing list instead.

What a Packing List Should Include?

  • Date created & shipment date
  • Seller, buyer, and shipper details
  • Commercial invoice number
  • Transport mode (air, sea, road)
  • Number of packages/items
  • Description of goods (and hazard info if any)
  • Packaging type (box, crate, drum, etc.)
  • Net & gross weight
  • Package dimensions

In Short: A packing list might seem like a simple form, but it plays a big role in speeding up shipments, avoiding customs problems, and ensuring smooth trade between countries.